Using Zoom

How to use Zoom for MeetingsWe use Zoom for most of our master classes, online training, one-on-one coaching, and meetings. The platform is super easy to use and stable and it’s so much better when we can have conversations and see each other’s face, isn’t it?

What you need to join a Zoom meeting
You are not required to have a Zoom account to join a Zoom meeting. You can simply click on the provided link at the time of the meeting.
You will be prompted to download the desktop or mobile app or you can also log in through your browser. If you’re concerned about whether your setup can handle it, click this link to see system requirements for Zoom as well as information on webcam and microphone suggestions.  (Many people just use their smartphone headphones and mic.)

Video or Audio?
While video is almost always our preference, if you can’t use video for some reason a phone number will be available or you can simply turn off your video and use audio only.

Signing on
We will set up a “waiting room” where early attendees can wait until the meeting starts. When the meeting starts all attendees will be brought into the session. Depending on the event, you may automatically be muted or not. Please be sensitive to background noise and remain on mute unless you have a contribution.

Screen sharing
Screen sharing allows the host or a guest with permission to share their screen with other participants.

Messaging and chat
You can chat directly with others in the session, or with the whole group. Simply click CHAT in the meeting control bar. This will open a window on the right side of the screen and you can see public messages or messages directly to you. If you intend to send a private message, just be sure you have selected the person’s name before you start typing! Learn more about chat here.

Breakout rooms
For some classes, we may send people into private rooms for discussion or interaction within Zoom. Participants are randomly assigned a “room” and you will be prompted to join it when ready. In general, a time frame will be assigned, and when that time frame is up, you’ll be brought back automatically to the main discussion with everyone else.

We often record the session for playback at a later date.  If it is recorded, the recording will be shared via a link within 24 hours or as soon as possible.
If breakout rooms are used, only the main room is recorded to preserve privacy.

While we will make every effort to solve issues you have during a session, it’s not fair to everyone else if we get caught up with one person. Please refer to Zoom’s help center and type in your question. The help center is rich with the most common issues and solutions!

We think you’re going to love the Zoom experience, it allows for richer interaction in a collaborative environment.